How Do I E-mail Clips?

Author:
Publish date:

Q: When a publication requests e-queries and clips, how do you e-mail the clips?
—Nannette Croce

A: Sending clips via e-mail can be difficult. You can try scanning the images, but that sometimes blurs the words and makes the piece illegible. You can copy text into a word processing document and send it, but that doesn’t prove the piece you’re submitting has been published. So what can you do?

First, check to see if the publisher of your work has ever posted it on its website. If so, it may have your work archived. All you have to do from here is copy the link into your e-query and your worries are gone. But what if they don’t archive stories online?

Most magazines, newspapers, newsletters and other types of writing mediums use computer programs to lay out the work and then save that work as a PDF—Portable Document Format. PDFs are the standard format for distribution and exchange of electronic files. In other words, they can be easily e-mailed and accessed whether you’re using a PC or a Mac.

If you don’t have the PDFs of your work already, call the magazine or newspaper that published it and request that they send you the electronic versions. Most media outlets keep archives of all their work, but it’s only been within the past 10 years that technology has led to electronic archiving. The older the clip, the tougher it might be to get. But once you get the PDF of your work, you can send it to anyone through your e-mail.

Brian A. Klems is the online managing editor of Writer’s Digest magazine.

Have a question for me? Feel free to post it in the comments section below or e-mail me at WritersDig@fwpubs.com with “Q&Q” in the subject line. Come back each Tuesday as I try to give you more insight into the writing life.

writer's digest wd presents

WD Presents: New Online Courses and Manuscript Critique

This week, we’re excited to announce courses in blogging and memoir writing, manuscript critique services, and more.

November PAD Chapbook Challenge

2020 November PAD Chapbook Challenge: Day 29

For the 2020 November PAD Chapbook Challenge, poets write a poem a day in the month of November before assembling a chapbook manuscript in the month of December. Today's prompt is to write a wanting blank poem.

2020_creative_gifts_for_writers

2020 Creative Gift Ideas for Writers

Searching for something special for that special someone who loves to write? Check out our 2020 creative gift ideas for writers with a range of fun gifts for the wordsmiths in your life.

November PAD Chapbook Challenge

2020 November PAD Chapbook Challenge: Day 28

For the 2020 November PAD Chapbook Challenge, poets write a poem a day in the month of November before assembling a chapbook manuscript in the month of December. Today's prompt is to write a remix poem.

Omeara_11:27

Going Viral: Writing From the Hopeful Heart

Author Kitty O'Meara shares her experience of going viral online and how that lead to some exciting publishing opportunities.

November PAD Chapbook Challenge

2020 November PAD Chapbook Challenge: Day 27

For the 2020 November PAD Chapbook Challenge, poets write a poem a day in the month of November before assembling a chapbook manuscript in the month of December. Today's prompt is to write a what's next poem.

plot_twist_story_prompts_an_invitation_robert_lee_brewer

Plot Twist Story Prompts: An Invitation

Every good story needs a nice (or not so nice) turn or two to keep it interesting. This week, give a character an invitation.

Vintage WD_Conder Soule 11:26

Vintage WD: Poetry without Rhyme—Or Even Thees and Thous

In this article from 1977, children’s writer and poet Jean Conder Soule explores the question, “How will I know when I’ve written a poem?”

November PAD Chapbook Challenge

2020 November PAD Chapbook Challenge: Day 26

For the 2020 November PAD Chapbook Challenge, poets write a poem a day in the month of November before assembling a chapbook manuscript in the month of December. Today's prompt is to write a thankful poem.